AI & Automation Ops Manager at Astute Advisors

Who You Are

You’re a tech-savvy, process-driven problem solver who thrives on automation, efficiency, and AI tools. You love making businesses run smoother by implementing smart systems. You are proactive, detail-oriented, and independent—you don’t wait for instructions; you find solutions.

 

What You’ll Do

 

•  AI & Automation Implementation – Set up workflows using Zapier, ChatGPT, GoHighLevel, and automation tools to streamline operations.
•  CRM & Marketing Tech Management – Maintain and optimize GoHighLevel, ensuring leads are tracked, follow-ups are automated, and no opportunities are lost.
•  Automation & Workflow Optimization – Implement AI-driven solutions to automate scheduling, task management, and workflow tracking, reducing manual work and increasing efficiency.
•  Process Improvement – Identify inefficiencies, create SOPs, and improve workflows using AI-driven solutions.
•  Sales & Lead Management Support – Assist with lead tracking, appointment booking, and ensuring potential clients don’t slip through the cracks.
•  Content & Marketing Support – Repurpose notes and recordings into social media posts, emails, or documents using AI tools.

 

Who You Need to Be

 

•  Tech-Savvy & AI-Literate – Experience with automation tools (Zapier, Make.com), AI (ChatGPT), and CRM systems (GoHighLevel, HubSpot, etc.).
•  Highly Organized & Detail-Oriented – You ensure nothing falls through the cracks.
•  Proactive & Problem-Solving Mindset – You don’t just do tasks; you find better ways to run the business.
•  Strong Communicator (Fluent in English) – Excellent written and verbal English skills to align with U.S. clients and team, and clearly explain automation processes.
•  Reliable & Trustworthy – You’ll be handling sensitive business data and operations.

 

Requirements

 

•  3+ years experience in an Ops, Admin, or Tech/Automation role
•  Proficiency in AI & automation tools (Zapier, ChatGPT, GoHighLevel, or similar)
•  Experience in remote team environments
•  Must be located in Latin America and available to work U.S. business hours

 

Hours & Compensation

 

•  Pay: based on experience & skills
•  Hours: 15-20 hours per week (with potential for more)
•  Location: Remote
•  Growth: Opportunity to increase hours & responsibilities based on performance

 

How to Apply

 Email info@astuteadvisors.co with:

 

•  Your resume
•  A short video or Loom (2-3 min) explaining how you’ve used AI or automation to improve a business process
•  Examples of tools you’ve worked with (Zapier, GoHighLevel, AI tools, etc.)