Personal / Executive Assistant at Aristo Sourcing

·       Manage the CEO’s calendar, prioritizing appointments, meetings, and deadlines.

·       Schedule travel arrangements, including flights, hotels, and car rentals—including expense reports.

·       Anticipate scheduling conflicts and proactively propose solutions.

·       Organise and coordinate catering and logistics for meetings, conferences, and events.

·       Develop and maintain efficient filing systems for electronic and physical documents.

·       Anticipate the MD's needs and proactively prepare necessary materials.

·       Act as the first point of contact for phone calls, emails, and inquiries.

·       Screen calls and emails, prioritizing messages and directing them appropriately.

·       Draft and compose professional correspondence, presentations, and reports.

·       Maintain a professional and courteous demeanour in all interactions.

Requirements

• Minimum 1 year experience as a Personal / Executive Assistant.
• In-depth industry knowledge regarding best practices, development, current regulations, and technology, particularly as Personal / Executive Assistant.
• With a deep background in a remote setup of work similar to freelancing as an independent contractor (deep understanding of the pros & cons involved in this industry).
• Excellent communication, written and verbal, and strong interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using CRM systems.
• Ability to prioritize tasks, manage multiple deadlines, and work independently.
• Strong organizational skills and meticulous attention to detail.
• Ability to learn new software and adapt to changing priorities.
• Discretion, professionalism, and a positive attitude.
• Highly organized with strong attention to detail.
• Strong communication and interpersonal skills.
• Confidentiality and discretion.
• Proactive and anticipatory.
• Technological proficiency.
• Professional with a high standard of conduct.
• Positive attitude and resilience.

Benefits

• Salary – $ 1,300 per month
• Type of work – Full-time (remote), 40 hours per week
• Work schedule – UK Timezone
• Job level – Expert